Reservations integrated with accounting functions for streamlined rental operations
Ability to setup Locations to allow separate offices to run independently out of the same database.
Powerful Microsoft SQL Server database engine
Application written with professional design tool, Microsoft Visual Basic
Integration with Microsoft Word XP/2000, Excel XP/2000, Access XP/2000, and Outlook XP/2000
Mail-merge capability with Microsoft Word templates
Report generation can be exported to Microsoft Excel spreadsheets
E-mail capability for guests, owners, inquiries and vendors through Microsoft Outlook XP/2000/Outlook Express
Crystal Reports used for report generation, including 300+ multi-sort reports
On-line help menu with search capability and index
Easy to use interface with ability to minimize and maximize forms
Ten levels of user defined security for complete control over who can do what
Ability to separate Financial Groups of Units from Reservation Groups of Units.
Reservation Items
Six year, full color availability calendar (see last year, current year, and four years into the future)
"Drag & Drop" ability for moving reservations on screen
Easy error correction
Criteria search process for finding availability based upon group, unit type, # of bedrooms, date and up to 40 user defined search items
Notes on any record can be entered by category, with the date, time and user entering the note marked with the note.
Automatic rate calculations based upon individual unit, unlimited rate tables
Unlimited season-specific rate tables
Dynamic on-line booking module for reservations through your website
Unit rates, descriptions and statistics available during reservation process
An unlimited number of images and virtual tours can be setup under each unit
Integrated with your web site for real time on-line bookings
Inquiry form for recording, tracking, reporting and merging perspective guest information
Waiting List feature
Ability to e-mail confirmations to guest
Past guest database for storing old guest information for marketing purposes
Up to seven commissions can be automatically paid out on any reservation
Unit Clean Status and ReportView and change the clean status of a unit. Select between, Dirty, Needs Clean, Being Cleaned and Clean with corresponding report.
Accounting Items
Daily deposit recording and automatic posting to checking account
Separate financial & reservation groups
Unlimited number of checking accounts, including simple reconciliation feature
Credit card authorization module for quick approval while posting payment
Automated procedure for checks paid to guest for cancellation, refund and security deposits
Unlimited number of security deposit types
Month End process by checking account.
Owner statement routine, including printing past statements and e-mailing of statements
Electronic Funds Transfer (EFT) in lieu of owner checks for paperless office
Multiple owners allowed per unit, splitting owner statements, checks, and 1099s
Account balance summary report for end of period balancing of escrow accounts
Strong work order module for streamlining the vendor repairs to owner/unit accounts
